SSO Citizen's Charter
The Security and Safety Office is mandated to preserve peace and order, prevent the commission of crime, protect life and property, and arrest all violators of laws and ordinances.
Issuance of UPLB Vehicle Sticker
Issuance of Blotter Extract Certification
Issuance of Police Report
Issuance of PUJ/Pedicab Driver's Identification Card
Issuance of Construction/Concessionaire Worker's Identification Card
Issuance of Security Clearance
Release of Lost UPLB Vehicle Car Pass
Posting of Directional Signs
Issuance of UPLB Vehicle Sticker
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS / PROCEDURES | PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of UPLB car sticker | Photocopy of LTO Motor vehicle Certificate of Registration and Official Receipt | Land Transportation Office | Constituents and Non-constituents of UPLB | 1. Pre-register at bit.ly/UPLBsticker2021-2023 using gmail or UP e-mail account | ITC personnel and UPF Special Police | 1-2 days | |
| Valid Driver’s License of the applicant | Land Transportation Office | 2. Sign in to sticker.uplb.edu.ph for vehicle application and submit requirements through google drive | Special Police Assistant Chief, JSA or UPF Special Police | 1 day | |||
| If second-hand, copy of notarized deed of sale | Applicant | 3. Pay the corresponding fee at your chosen payment center ( 7-11 convenience store, Palawan pawnshop, etc) | Pay centers | Motorcycles/Cars/Van/Pick-up/SUV/AUV – P600 PUJ – P900 Trucks with gross wt. 4,500kg above – P1,800 Trucks with gross wt. 4,499 and below – P1,500 | 10-30mins. | ||
| If company owned, company certification of vehicle assignment | Company of the applicant | 4. Email the proof of payment to [email protected] | Cashier’s Office personnel UPF Special Police | 1 day | |||
| If applicant is not the owner, copy of proof of affinity is required (e.g., marriage or birth certificate) | Civil Registrar or Philippine Statistics Authority | 5. Create appointment by logging in to sticker.uplb.edu.ph account and proceed to former University Housing Office (UHO) and bring the vehicle for roadworthiness inspection prior actual stickering | Administrative Officer I UPF, JSA, Admin. Aide IV | 5-10 mins. | |||
| **Below are for UPLB Constituents Additional Requirements | TOTAL: 3 days and 50 mins. |
||||||
| Student: Photocopy of validated UPLB student ID or Form 5 for current semester | Office of the University Registrar | ||||||
| Faculty and Staff: Photocopy of UPLB employee ID or appointment paper | Applicant, or Human Resource and Development Office | ||||||
| Alumni: Photocopy of alumni ID, or certification from the Office of the University Registrar (OUR), or certifcation from the Office of Alumni Relations (OAR), or diploma, or Transcript of Records (TOR) | Applicant, or Office of the University Registrar, or Office of Alumni Relations | ||||||
| Officials of partner agencies such as LBSCFI and retirees and professor emeriti: Photocopy of valid office ID for LBSCFI, photocopy of University Clearance or Retirement Approval from GSIS for retirees | Applicant | ||||||
| Service provider/Concessionaires/Contractors: Photocopy of proof of service contract or legal arrangement with UPLB, delivery receipts and other documents | Applicant | ||||||
| PUJ: Franchise/PA, insurance, PUJ ID | LTFRB, LTO, UPLB-UPF |
Issuance of Blotter Extract Certification
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of Blotter Extract Certification | Constituents and Non-constituents of UPLB | Letter Request | Complainant addressed to UPF Investigation Section | 1. Submit Letter Request, Authorization and valid Identification | Duty Investigator | None | 18 mins. |
| Authorization from complainant if applicant is other than the complainant | Complainant | 2. Receive Blotter Extract Certification and sign receipt | Duty Investigator | 2 min. | |||
| Valid Identification | Applicant and/or Complainant | TOTAL: 20 mins. |
Issuance of Police Report
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of Police Report | Constituents and Non-constituents of UPLB | Valid Identification | Applicant | 1. Report Incident | None | ||
| Incident Record Form | Investigation Section, UPF | 2. Investigation of the case | Duty Investigator | 2 hrs | |||
| Statements from victims and/or witnesses | Investigation Section, UPF | 3. File criminal case against suspect (inquest proceedings or regular filing) | Investigator-on-Case | 4 hrs | |||
| Documentary and/or Physical Evidence | Applicant | 4. Testimonies of complainants/eyewitnesses | Investigator-on-Case | 15 days | |||
| 5. Receive Police Report | Duty Investigator | 2 mins | |||||
| TOTAL: 15 days and 6 hrs |
Issuance of PUJ/Pedicab Driver's Identification Card
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of PUJ/Pedicab Driver’s Identification | Constituents and Non-constituents of UPLB | Application Form | Investigation Section, UPF | 1. Accomplish requirements | |||
| Fingerprint Specimen Form | Investigation Section, UPF | 2. Fill-up Application Form | |||||
| 3 – 2″x2″ ID Picture | Applicant | 3. Submit requirements to the Duty Investigator | Duty Investigator | PhP100.00 | 15 mins |
||
| Professional Driver’s License | Land Transportation Office | 4. Pay amount at Cashier’s Office and submit duplicate copy of receipt to Investigation Section | |||||
| Original Police and NBI Clearances | Barangay Hall and Local Police | 5. Fill-up Fingerprint Specimen Form and undergo fingerprinting | Administrative Aide I | 30 mins |
|||
| Drug Test (Additional Requirement for applicants of Blue or White Identification Card) | Drug Testing Laboratory duly accredited by the Department of Health | 6. Attend seminar | Duty Investigator | 1 hr |
|||
| Issuance of PUJ identification Card | UPF Investigation Section | 7. Receive the Identification Card | Duty Investigator | 5 mins |
|||
| TOTAL: 1hr 50 mins |
|||||||
Issuance of Construction/Concessionaire Worker's Identification Card
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of Construction / Concessionare Worker’s Identification Card | Constituents and Non-constituents of UPLB | Contract and Notice to Proceed (for Construction) | Supply and Property Management Office (Public Bidding) / End User (Small Value Procurement) | 1. Accomplish requirements | None | ||
| Lease Contract (for Concessionaires) | Business Affairs Office | 2. Submit requirement to Duty Investigator and fill-up Fingerprint Specimen Form | Duty Investigator | 15 mins | |||
| Business Permit (for Concessionaires) | Local Government Unit | 3. Attend seminar | Duty Investigator | 1 hr | |||
| List of Workers | Construction/Business Owner | 4. Receive the Identification Card | Duty Investigator | 5 mins | |||
| 2 – 2″x2″ ID pictures | Applicant | TOTAL: 1hr 20mins |
|||||
| Fingerprint Specimen Form | Investigation Section, UPF | ||||||
Issuance of Security Clearance
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of Security Clearance | Constituents and Non-constituents of UPLB | Lease Contract (for Concessionare Owners) | Business Affairs Office | 1. Accomplish requirements | |||
| Business Permit (for Concessionare Owners) | Local Government Unit | 2. Submit requirement to Duty Investigator and fill-up Fingerprint Specimen Form | Duty Investigator | 5 mins | |||
| NBI and Police Clearances | NBI and Local Police | 3. Pay amount at Cashier’s Office | Duty Investigator | PhP50.00 | 1 hr | ||
| Fingerprint Specimen Form | Investigation Section, UPF | 4. Submit duplicate copy of receipt to Investigation Section and receive the Security Clearance | Duty Investigator | 5 mins | |||
| 2 – 2″x2″ ID Pictures | Applicant | TOTAL: 1 hr 10 mins |
Release of Lost UPLB Vehicle Car Pass
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Release of Loss UPLB Vehicle Car Pass | Constituents and Non-constituents of UPLB | Affidavit of Loss | Lawyer | 1. Affidavit of Loss | |||
| Payment to UPLB Cashier’s Office | UPLB Cashier’s Office | 2. Payment to UPLB Cashier’s Office | UPLB Cashier’s Office | PhP100.00 | 15 mins | ||
| LTO Driver’s License | Secure at UPLB Gate | 3. Submit Affidavit of Loss and duplicate copy of payment | Duty Investigator | 2 minutes | |||
| 4. Release of LTO driver’s license | Duty Investigator | 5 mins | |||||
| TOTAL: 1hr 50 mins |
|||||||
Posting of Directional Signs
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Posting of directional signs | Filled-out Permit for Posting of Directional Sign form (OVCCA Form #2017-002) For student organizations: submit activity permit | OVCCA OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out form 2. Get approved permit | STEPS 1-2: OVCCA | None | Steps 1-2: 3 days |