SSO Citizen's Charter
The Security and Safety Office is mandated to preserve peace and order, prevent the commission of crime, protect life and property, and arrest all violators of laws and ordinances.
Issuance of UPLB Vehicle Sticker
Issuance of Blotter Extract Certification
Issuance of Police Report
Issuance of PUJ/Pedicab Driver's Identification Card
Issuance of Construction/Concessionaire Worker's Identification Card
Issuance of Security Clearance
Release of Lost UPLB Vehicle Car Pass
Posting of Directional Signs
Issuance of UPLB Vehicle Sticker
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS / PROCEDURES | AGENCY ACTION | PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Issuance of UPLB car sticker (Issued to vehicles of constituent and non-constituent of UPLB entering the campus) | Photocopy of LTO Motor vehicle Certificate of Registration and Official Receipt | Land Transportation Office | Constituents and Non-constituents of UPLB | 1. Pre-register at bit.ly/UPLBsticker2021-2023 using gmail or UP e-mail account | 1.1 Approves the request | ITC personnel and UPF Special Police | None | 2 days |
| Valid Driver’s License of the applicant | Land Transportation Office | 2. Sign in to sticker.uplb.edu.ph for vehicle application and submit requirements through google drive | 2.1 Assigns the applications to approvers 2.2 Checks the requirements of the applicant if it is for Approval for payment or pending due to lacking requirements | Special Police Assistant Chief, JSA or UPF Special Police | None | 1 day | ||
| If second-hand, copy of notarized deed of sale | Applicant | 3. Pay the corresponding fee at your chosen payment center ( 7-11 convenience store, Palawan pawnshop, etc) | 3.1 Recieves the payment 3.2 issues Official Reciept | Payment centers | Motorcycles/Cars/Van/Pick-up/SUV/AUV – P600 PUJ – P900 Trucks with gross wt. 4,500kg above – P1,800 Trucks with gross wt. 4,499 and below – P1,500 | 30mins. | ||
| If company owned, company certification of vehicle assignment | Company of the applicant | 4. Email the proof of payment to [email protected] | 4.1 Receives email of proof of payment 4.2 Recieves OR and list of paid applicants from cashier and verify payment in the system | Cashier’s Office personnel UPF Special Police | None | 1 day | ||
| If applicant is not the owner, copy of proof of affinity is required (e.g., marriage or birth certificate) | Civil Registrar or Philippine Statistics Authority | 5. Create appointment by logging in to sticker.uplb.edu.ph account and proceed to former University Housing Office (UHO) and bring the vehicle for roadworthiness inspection prior actual stickering | 5.1 Prints list of applicants with appointment for the day 5.2 Writes the sticker number of the applicants vehicle in the list and signed by the applicant 5.3 Inspects vehicles 5 years and older 5.4 Posts the UPLB car sticker at the designated area on the vehicle. | Administrative Officer I UPF, JSA, Admin. Aide IV | None | 10 mins. | ||
| **Below are for UPLB Constituents Additional Requirements | TOTAL: 4 days and 40 mins. |
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| Student: Photocopy of validated UPLB student ID or Form 5 for current semester | Office of the University Registrar | |||||||
| Faculty and Staff: Photocopy of UPLB employee ID or appointment paper | Applicant, or Human Resource and Development Office | |||||||
| Alumni: Photocopy of alumni ID, or certification from the Office of the University Registrar (OUR), or certifcation from the Office of Alumni Relations (OAR), or diploma, or Transcript of Records (TOR) | Applicant, or Office of the University Registrar, or Office of Alumni Relations | |||||||
| Officials of partner agencies such as LBSCFI and retirees and professor emeriti: Photocopy of valid office ID for LBSCFI, photocopy of University Clearance or Retirement Approval from GSIS for retirees | Applicant | |||||||
| Service provider/Concessionaires/Contractors: Photocopy of proof of service contract or legal arrangement with UPLB, delivery receipts and other documents | Applicant | |||||||
| PUJ: Franchise/PA, insurance, PUJ ID | LTFRB, LTO, UPLB-UPF |
Issuance of Blotter Extract Certification
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Issuance of Blotter Extract Certification (Issued to the Complainants whose complaints are recorded in the UPF Blotter) | Constituents and Non-constituents of UPLB | Letter Request | Complainant addressed to UPF Investigation Section | 1. Submit Letter Request, Authorization and valid Identification | 1.1 Recieves letter request 1.2 Records in UPF Blotter 1.3 Forwards letter request to chief, UPF or Chief. Investigation Section for approval 1.4 if approved, prepare and sign Blotter Extract Certification | Duty Investigator | None | 18 mins. |
| Authorization from complainant if applicant is other than the complainant | Complainant | 2. Receive Blotter Extract Certification and sign receipt | 2.1 Records teh release Blotter Extract Certification to UPF Blotter 2.2 Releases Blotter Extract Certification | Duty Investigator | 2 min. | |||
| Valid Identification | Applicant and/or Complainant | TOTAL: 20 mins. |
Issuance of Police Report
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Issuance of Police Report (Issued to Complainants whose complaints are recorded to the UPF Blotter and responded to by the Duty Investigator) | Constituents and Non-constituents of UPLB | Valid Identification | Applicant | 1. Report Incident | 1.1 Determines whether a crime has been commited and whether or not it has occured within the jurisdiction of the UPF 1.2 Records incident to UPF Blotter and assign Blotter Control Number 1.3 Provides investigative assistance to compalinant depending on the nature of incident. 1.4 Arrests suspect (if possible) 1.5 Conducts ocular inspection and document the crime scene 1.6 Conducts interview of witnesses if possible 1.7 Prepares Spot/Incident Report | None | ||
| Incident Record Form | Investigation Section, UPF | 2. Investigation of the case | Files case before the Office of the Provincial Prosecutor | Duty Investigator | 2 hrs | |||
| Statements from victims and/or witnesses | Investigation Section, UPF | 3. File criminal case against suspect (inquest proceedings or regular filing) | 3.1 Conducts follow-up investigation 3.2 Secures laboratory examination results 3.3 Prepares Progress Report 3.4 Prepares judicial affidavits of victim and witnesses 3.5 Prepares case folders of the incident 3.6 Prepares investigation Report | Investigator-on-Case | 4 hrs | |||
| Documentary and/or Physical Evidence | Applicant | 4. Testimonies of complainants/eyewitnesses | Records the release Police Report to UPF Blotter | Investigator-on-Case | 15 days | |||
| 5. Receive Police Report | Duty Investigator | 2 mins | ||||||
| TOTAL: 15 days and 6 hrs |
Issuance of PUJ/Pedicab Driver's Identification Card
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Issuance of PUJ/Pedicab Driver’s Identification (Issued to PUJ) | Constituents and Non-constituents of UPLB | Application Form | Campus Watch Investigation Unit, SSO | 1. Accomplish requirements | ||||
| Fingerprint Specimen Form | Campus Watch Investigation Unit, SSO | 2. Fills-out Application Form | ||||||
| 3 – 2″x2″ ID Picture | Applicant | 3. Submit requirements to the Duty Investigator | 3.1 Verifies documents submitted for completeness and validity 3.2 Issues Order of Payment to Applicant | Duty Investigator | PhP100.00 | 15 mins |
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| Professional Driver’s License | Land Transportation Office | 4. Pay amount at Cashier’s Office and submit duplicate copy of receipt to Investigation Section | ||||||
| Original Police and NBI Clearances | Barangay Hall and Local Police | 5. Fill-up Fingerprint Specimen Form and undergo fingerprinting | 5.1 Takes fingerprint specimen of applicant | Administrative Aide I | 30 mins |
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| Drug Test (Additional Requirement for applicants of Blue or White Identification Card) | Drug Testing Laboratory duly accredited by the Department of Health | 6. Attend seminar | Conducts orientation seminar on Campus Rules and Regulations | Duty Investigator | 45 minutes 1 hour |
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| Issuance of PUJ identification Card | UPF Investigation Section | 7.1 Prepares and print Identification Card 7.2 Signs the Identification Card | Duty Investigator Security Officer IV | 5 minutes |
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| Picture of PUJ vehicle | 8. Receive the Identification Card | 8.1 Records the release of the Identification Card | Duty Investigator | 5 minutes | ||||
| Php 100.00 | 2 hour and 38 minutes |
Issuance of Construction/Concessionaire Worker's Identification Card
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Issuance of Construction / Concessionare Worker’s Identification Card | Constituents and Non-constituents of UPLB | Contract and Notice to Proceed (for Construction) | Supply and Property Management Office (Public Bidding) / End User (Small Value Procurement) | 1. Accomplish requirements | None | ||
| Lease Contract (for Concessionaires) | Business Affairs Office | 2. Submit requirement to Duty Investigator and fill-up Fingerprint Specimen Form | Duty Investigator | 15 mins | |||
| Business Permit (for Concessionaires) | Local Government Unit | 3. Attend seminar | Duty Investigator | 1 hr | |||
| List of Workers | Construction/Business Owner | 4. Receive the Identification Card | Duty Investigator | 5 mins | |||
| 2 – 2″x2″ ID pictures | Applicant | TOTAL: 1hr 20mins |
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| Fingerprint Specimen Form | Investigation Section, UPF | ||||||
Issuance of Security Clearance
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Issuance of Security Clearance (Issued to individual and Concessionaire Owners working inside the University) | Constituents and Non-constituents of UPLB | Lease Contract (for Concessionaire Owners) | Business Affairs Office | 1. Accomplish requirements | ||||
| Business Permit (for Concessionare Owners) | Local Government Unit | 2. Submit requirement to Duty Investigator and fill-up Fingerprint Specimen Form | 2.1 Verify documents submitted for completeness and validity 2.2 take fingerprint specimen of applicant | Duty Investigator | 5 mins | |||
| NBI and Police Clearances | NBI and Local Police | 3. Pay amount at Cashier’s Office | 3.1 Conduct record check 3.2 Prepare and print Security Clearance Form 3.3 Have signatories sign the Security Clearance | Duty Investigator | PhP50.00 | 1 hr | ||
| Fingerprint Specimen Form | Campus Watch Investigation Unit, SSO | 4. Submit duplicate copy of receipt to Investigation Section and receive the Security Clearance | 4.1 Record the release of the Security Clearance | Duty Investigator | 5 mins | |||
| 2 – 2″x2″ ID Pictures | Applicant | TOTAL: Php 50 | TOTAL: 1 hr 10 mins |
Release of Lost UPLB Vehicle Car Pass
| TYPE OF FRONTLINE SERVICE | CLIENT/ REQUESTING PARTY | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Release of Loss UPLB Vehicle Car Pass (Commuters who lost UPLB Vehicle Car Pass inside the University) | Constituents and Non-constituents of UPLB | Affidavit of Loss | Lawyer | 1. Secure Requirements | ||||
| Payment to UPLB Cashier’s Office | UPLB Cashier’s Office | 2. Payment to UPLB Cashier’s Office | Client | PhP100.00 | 15 mins | |||
| LTO Driver’s License | Secure at UPLB Gate | 3. Submit Affidavit of Loss and duplicate copy of payment | 3.1 Record the Identification Card | Duty Investigator | 2 minutes | |||
| 4. Claims the LTO driver’s license | 4.1 Record the Identification Card | Duty Investigator | 5 mins | |||||
| TOTAL: Php 100 | TOTAL: 1hr 50 mins |
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Posting of Directional Signs
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Posting of directional signs | Filled-out Permit for Posting of Directional Sign form (OVCCA Form #2017-002) For student organizations: submit activity permit | OVCCA OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out form 2. Get approved permit | STEPS 1-2: OVCCA | None | Steps 1-2: 3 days |