UHO Services
Staff Housing
UHO manages more than 250 staff housing units available to qualified UPLB faculty, REPS, and administrative staff on a competitive basis. The office also manages the housing units of UPLB’s allied agencies.
Guest House
UHO offers transient facilities to alumni and other guests. Two proposed UPLB Guesthouses are in the process of renovation to offer best accommodation that are located in Valentin Sajor (Dao) Street and Domingo Lantican Avenue (Narra Road). To know more about this service, kindly contact UHO at (049) 572 0500, (049) 572 0494 or click the button below.
UHO Citizen's Charter
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Availment of UPLB Staff Housing unit | Application form Certificate of Compensation payment/Tax Withheld of applicant and spouse (if not filed jointly) as well as other members of the family who will be occupants of the unit, if applicable (previous year) Statement of Assets, Liabilities and Net Worth (previous year) Diploma or certification for degrees earned For non-Ph. D. holders, certificates(s) of completion of trainings attended and copy of transcript of records for units earned for advanced degree, if any Up-to-date Service Record(s) of applicant and spouse (if UPLB personnel) Copy of current appointment to additional assignments, if any Copies of award(s) received Latest payslip Marriage Contract (for family housing unit) Accomplished promissory letter (UHO form) | UHO Office Accounting Office/201 File HRDO/RMO/201 File 201 File 201 File HRDO Unit/College/RMO 201 File Accounting Office/Cashier’s Office 201 File UHO Office | UPLB Employees | 1. Applicants should submit their applications with complete requirements to UPLB Housing Office 2. Awardees should attend the Orientation and Awarding of staff housing units to new staff housing beneficiaries 3. New staff housing beneficiaries will get Statement of Account for the payment of deposits and advance house occupancy fee. Payment will be made at the Cahier’s Office 4. New staff housing beneficiary should submit a copy of Official Receipt, submits other requirements and signs the house occupancy agreement. 5. New staff housing beneficiary can now move to the awarded staff housing unit | STEP 1: Administrative Assistant II STEP 2: UHO/Administrative Assitant II STEP 3: Administrative Assistant II STEP 4: UHO/OVCCA/Administrative Assitant II | STEP 3: 3 month house occupancy (total amount depends on the monthly house occupancy fee) Key PhP 200.00 Electric meter PhP 2998.00 Water meter Php 1688.00 STEP 4: PhP 100.00 (private Notary Public) | TOTAL: 20 working days |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Renewal of house occupancy agreement in staff housing unit | Letter request availing another five-year house occupancy agreement List of occupants Pictures of occupants Photocopy of UPLB ID Certificate of Compensation payment/Tax Withheld of applicant and spouse (if not filed jointly) as well as other members of the family who will be occupants of the unit, if applicable (previous year) Statement of Assets, Liabilities and Net Worth (previous year) Photocopy of latest payslip Affidavit of no house within 15 km radius Certification from Utibilities billing Unit of no arrears Certification of pet vaccination if there is any pet | Provided by beneficiary Provided by beneficiary Provided by beneficiary Provided by beneficiary Accounting Office/201 File HRDO/RMO/201 File Cashier’s Office/201 file Notary Public Utilities Billing Unit, UPLB Private veterinarians, Local Government Unit or College of Veterinary Medicine | UPLB employees who are currently residing in staff housing unit | 1. Staff housing beneficiary request for renewal of house occupancy agreement 2. Interview with UHO Chief 3. Accompanies UHO staff inside housing unit for inspection 4. Signs the house occupancy agreement | STEP 1: Administrative Assitant II STEP 2: UHO/Administrative Assitant II STEP 3: Engineer and Foreman/ Skilled Workers, Administrative Assistant II STEP 4: Administrative Assistant II | None | TOTAL: 1 hr., 54 mins. |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Avail of extension of stay in UPLB staff housing unit (Beneficiaries who maximize 20 years tenure) | Approved letter of extension List of occupants, names and pictures Statement of Assets. Liabilities and Net Worth (previous year) Certificate of Compensation payment/Tax Withheld of applicant and spouse (if not filed jointly) as well as other members of the family who will be occupants of the unit, if applicable (previous year) | Provided by the UPLB employees who is a beneficiary of staff housing unit Provided by the UPLB employees who is a beneficiary of staff housing unit HRDO/RMO/201 file Accounting Office/201 file | UPLB Emplyees who are occupants of UPLB staff housing unit | 1. Staff housing benecificary submits request letter to the Office of the Chancellor 2. Staff housing beneficiary submits requirements and sign the house occupancy agreement | STEP 1: Administrative Assistant II STEP 2: Administrative Assistant II | None | TOTAL: 1 hr., 49 mins. |
| Avail of extension of stay in UPLB staff housing unit (As retiree – personal payment of housing fees) | N/A | N/A | UPLB Retirees who are staying in UPLB staff housing unit | 1. Retiree will forward request letter to UHO for the extension of stay in UPLB staff housing unit: For optional retiree: allowed to stay up to 1 year; and For compulsory retiree: allowed to stay up to 2 years 2. For personal payment, retiree should pay house occupancy fee and share of repair at the Cahier’s Office 3. Retiree should submit copy of Official Receipt to the office | STEP 1: UHO/Administrative Assistant II STEP 2: Administrative Assistant II STEP 3: Administrative Assistant II | Total amount depends on the existing house occupancy fee and the total months of approved extension | TOTAL: 2 hrs., 18 mins. |
| Avail of extension of stay in UPLB staff housing unit (As retiree – payment of housing fees charge to retirement benefits) | Special Power of Attorney Approved letter of extension | Notary Public UHO | UPLB Retirees who are staying in UPLB staff housing unit | 1. Retiree will forward request letter to UHO for the extension of stay in UPLB staff housing unit: For optional retiree: allowed to stay up to 1 year; and For compulsory retiree: allowed to stay up to 2 years 2. Retiree prepares request addressed to Vice Chancellor for Administration through channels 3. Retiree should submit approved letter to the office | STEP 1: UHO/Administrative Assistant II STEP 2: UHO/Administrative Assistant II STEP 3: Administrative Assistant II | Total amount depends on the existing house occupancy fee and the total months of approved extension | TOTAL: 2 hrs., 23 mins. |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Staff housing beneficiary requests for refund of repair cost (Construction materials purchased by beneficiary) | Official Receipts/Sales Invoices Cost of repair estimate | Business establishments where you buy the construction materials UHO | UPLB Employees who are staying in UPLB staff housing unit | 1. Staff housing beneficiary submits copies of Official Receipts/Sales Invoices used for the repair of staff housing unit | UHO/Engineer/Administrative Assistant II | None | TOTAL: 1 hr., 35 mins. |
| Staff housing beneficiary requests for refund of repair cost (Construction materials and labor provided by UHO) | Cost of repair estimate | UHO | UPLB Employees who are staying in UPLB staff housing unit | 1. Staff housing beneficiary will request to UHO for the available materials and schedule of repair | UHO/Engineer/Administrative Assistant II | None: | TOTAL: 1 hour |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Personal payment of house occupancy fee or land use rental | Statement of Account | UHO | UPLB employee, UPLB retirees and other agencies housing occupants who are staying in staff housing units inside the UPLB | 1. Housing occupant will go to UHO to get the statement of account 2. Housing occupant pays to Cashier’s Office the fees and submits copy of Official Receipt to UHO | STEP 1: Administrative Assistant II STEP 2: Administrative Assistant II | Fee depends on the existing rate in the contract | TOTAL: 10 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Refund of housing deposits | Original Official Receipt Certification of Refund Copy of Approved letter vacating the staff housing unit | UPLB Employee UHO UPLB Employee | UPLB employees who are occupants of staff housing unit | 1. Staff housing beneficiary submits copy of original Official | Administrative Assistant II | None | TOTAL: 26 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Repair of staff housing unit | N/A | N/A | UPLB employees who are occupants of staff housing unit | 1. Staff housing beneficiary files job request through personal visit, telephone call or through email 2. Staff housing beneficiary signs the repair cost of estimate as conforme and forwards to UHO 3. Beneficiary fowards UHO Satisfaction Survey | STEP 1: Engineer STEP 2: Engineer/Foreman STEP 3: Administrative Assistant II | None | TOTAL: 1 hr., 34 mins. |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Process of clearance of UPLB employee/retiree who did not stay in staff housing unit | N/A | N/A | UPLB employees/retirees | 1. UPLB employee/retiree submits clearance 2. UPLB employee/retiree signs UHO logbook clearance | STEP 1: UHO/Administrative Assistant II STEP 2: Administrative Assistant II | None | TOTAL: 15 minutes |
| Process of clearance of UPLB employee who previously stayed in staff housing unit (Personal payment) | N/A | N/A | UPLB employees/retirees | 1. UPLB employee/retiree submits cleaance 2. UPLB employee pays his/her accountabilities to Cashier’s Office 3. UPLB employee/retiree signs UHO logbook clearance | STEP 1: UHO/Administrative Assistant II STEP 2: UHO/Administrative Assistant II STEP 3: Administrative Assistant II | Total amount depends on the accointabilities computed during his/her stay in staff housing unit | TOTAL: 34 minutes |
| Process of clearance of UPLB employee who previously stayed in staff housing unit (Salary Deduction) | Approval letter for the request for salary deduction | UPLB Employee | UPLB employees | 1. UPLB employee/retiree submits cleaance 2. UPLB employee submits letter requesting for a salary deduction of her/his accountabilities 3. UPLB employee/retiree signs UHO logbook clearance | STEP 1: UHO/Administrative Assistant II STEP 2: UHO/Administrative Assistant II STEP 3: Administrative Assistant II | Total amount depends on the accointabilities computed during his/her stay in staff housing unit | TOTAL: 30 minutes |
| Process of clearance of retiree with approved extension of stay in staff housing unit | Approved letter of extension Approved letter from Office of the Vice Chancellor for Administration that that charging of housing fees will be deducted from his/her retirement benefits Notarized Special Power of Attorney | UHO Retiree Retiree | Retirees who is staying in staff housing unit | 1. UPLB employee/retiree submits clearance 2. UPLB employee/retiree signs UHO logbook clearance | STEP 1: UHO/Administrative Assistant II STEP 2: Administrative Assistant II | None | TOTAL: 18 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Process of request letters from residents, students, student organizations, employees and or other offices | Letter of request | Client | UPLB employees, students and other offices | 1. Student, resident, UPLB employee and other offices submit request to UHO 2. Meet with UHO Chief | STEP 1: UHO/Administrtaive Assistant II STEP 2: UHO/Administrtaive Assistant II | None | TOTAL: 50 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Process for the delivery of repair materials from suppliers outside UPLB for the repair of staff housing units | Letter of request | Client | UPLB faculty, staff and retirees | 1. Housing beneficiary fill out UHO form and submits photocopy of Official Receipt, Sales Invoice, Cash Invoice or Delivery Receipt | UHO/Administrative Assist II | None | TOTAL: 20 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Process for the hauling of personal belongings of UPLB Faculty and staff who vacated their housing units | Letter of Request | Client | UPLB faculty, staff and retirees | 1. Housing beneficiaries fill out moving out permit | UHO/Administrative Assist II | None | TOTAL: 17 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Request of Certificate of Employment for Individual Contract of Service | N/A | N/A | Individual Contract of Service | 1. Individual Contract of Service may request Certificate of Employment through phone calls, personally inform the office or through email | UHO/Administrative Assistant II | None | TOTAL: 14 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Accommodation Facilities | For UPLB constituents UPLB ID For UPLB Office Activity UPLB ID of transacting person and Request for Quotation/Purchase Request/Purchase Order ID for Non-UP Passport for Foreign Guests Reservation Sheet Billing Summary Official Receipt | Applicant Applicant Applicant DFA OFSH-UHO OFSH-UHO OFSH-UHO | Students, UPLB faculty and staff, alumni, and other guests of UPLB | 1. Inquiry of Guests 2. Valid ID Presented 3. Fill-out Reservation Sheet 4. Registration Card 5. Payment 6. Claim Official Receipt | STEPS 1-5: Front Desk Staff On-duty STEP 6: Special Collecting Officer | depends on the rooms they will avail | TOTAL: 23 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Training Facilities | 1. For UPLB constituents UPLB ID 2. For UPLB Office Activity UPLB ID of transacting person and Request for Quotation/Purchase Request/Purchase Order 3. ID for Non-UP 4. Reservation Sheet 5. Registration Card (Check-in/Check-out) 6. Billing Summary 7. Official Receipt | Applicant Applicant Applicant OFSH-UHO OFSH-UHO OFSH-UHO OFSH-UHO | Students, UPLB faculty and staff, alumni, and other guests of UPLB | 1. Inquiry of Guests 2. Fill-out Reservation Sheet 3, Payment 4. Claim Official Receipt | STEPS 1-3: Front Desk Staff On-duty STEP 4: Special Collecting Officer | depends on the number of hours used by the guests and the total charges | TOTAL: 19 minutes |
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| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Application for the Waiving of Fees of OFSH Facility Use | 1. Waiver Form 2. Approved Letter for the free use | OFSH-UHO Client | Students, UPLB faculty and staff, alumni, and other guests of UPLB | 1.Get Waiver Form 2. Fill out Waiver Form 3. Client process to other officces 4. Client submits approved waiver form/approved letter request | STEP 1: Front Desk Staff-on-duty STEP 2: Front Desk Staff-on-duty/UHO Chief STEP 3: OVCCA/Office of the Chancellor STEP 4: Front Desk Staff-on-duty | None | TOTAL: 16 minutes |