OVCCA Citizen's charter
Working Hours
8:00 AM to 5:00 PM | Monday to Friday
All requests must be made at least five (5) working days before the conduct of the activity. Approval also depends on the availability of the venue/s.
Use of UPLB Facilities
Entry of PNP or Military Personnel
Downloadable Forms
Use of UPLB Facilities
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Videoshoot for commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of script/lay-out/story outline | OVCCA Client Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected]. 4. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode, assign unique ID and Doctrax number 1.4 Permit for action (approval/disapproval) 1.5 Inform clients for the action If approved, proceed to #2 3.1 Verify payment 3.2 Coordinate with the concerned unit/s 4.1 Out to client 4.2 Get copy and file | STEP 1: 1.1 – 1.4 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.5. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | First 8 hours: Php 8,500.00 Excess hour: Php 1,700.00 Bond Deposit: Php 13,000.00 (refundable Php 12,000.00; cleaning fee Php 1,000.00) Processing fee: Php 500.00 Security Assistance: Php 150.00/hr/guard (note: SSO/JSA off duty will be assigned during the activity) TOTAL: minimum of Php 22,000.00 | Steps 1-2: 2 days Steps 3-4: 5 days Total: 7 days |
| Photoshoot for commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of script/lay-out | OVCCA Client Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected]. 4. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode, assign unique ID and Doctrax number 1.4 Permit for action (approval/disapproval) 1.5 Inform clients for the action If approved, proceed to #2 3.1 Verify payment 3.2 Coordinate with the concerned unit/s 4.1 Out to client 4.2 Get copy and file | STEP 1: 1.1 – 1.4. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.5. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | First 8 hours: Php 4,250.00 Excess hour: Php 1,700.00/hr Bond Deposit: Php 13,000.00 (refundable 12,000.00; cleaning fee 1,000.00) Processing fee: Php 500.00 Security Assistance: Php 150.00/hr/guard (note: SSO/JSA off duty will be assigned during the activity) TOTAL: minimum of Php 17,750.00 | Step 1: 2 days Steps 3-4: 5 days Total: 7 days |
| Videoshoot and photoshoot for non-commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. | OVCCA Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected]. 4. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode, assign unique ID and Doctrax number 1.4 Permit for action (approval/disapproval) 1.5 Inform clients for the action If approved, proceed to #2 3.1 Verify payment 3.2 Coordinate with the concerned unit/s 4.1 Out to client 4.2 Get copy and file | STEP 1: 1.1 – 1.4 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.5 Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 500.00/day For UP clients: Php 300.00/day (40% discount) Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: minimum Php 1,000.00 | Step 1: 2 days Step 3-4: 1 day Total: 3 days |
| Video and photoshoot for UPLB activities | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Activity permit (if student organization) For class requirement: letter addressed to the Vice Chancellor endorsed by class adviser | OVCCA Client OSA Client | UP students, UP employees | 1. Fill out Permit for the Use of UPLB Facilities form 2. Claim the approved permit through email. | 1.1. Check documents including other requirements 1.2. Receive complete documents 1.3. Encode, assign unique ID and Doctrax number 1.4. Inform clients for the action If approved, proceed to #2 2.1 Out to client 2.2 Coordinate with concerned unit/s 2.2 Get copy and file | STEP 1: 1.1 – 1.3 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4 Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1-2: 3 days |
| Use of Open Field for Sports Events and similar activities for UPLB activities | Filled-out Activity Request Form (Annex 1) (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Activity permit (if student organization) Request letter with copy of route/detailed program | OVCCA Client OSA Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Activity Request Form (Annex 1) 2. Get approved permit | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode and assign unique ID and Doctrax number 1.4 Inform clients for the action If approved, proceed to #2 2.1 Out to client 2.2 Coordinate with concerned unit/s 2.2 Get copy and file | STEP 1: 1.1 – 1.3 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4 Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1: 2 days Step 2: 5 days Total: 7 days |
| Use of Open Field for Sports Events and similar activities for Non-UPLB activities | Filled-out Activity Request Form (Annex 1) (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of layout | OVCCA Client Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Activity Request Form (Annex 1) 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected]. 4. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode and assign unique ID and Doctrax number 1.4 Permit for action (recommend for approval/disapproval) 1.5 Inform clients for the action If approved, proceed to #2 3.1 Verify payment 3.2 Coordinate with the concerned unit/s 4.1 Out to client 4.2 Get copy and file | STEP 1: 1.1 – 1.3 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4 Vice Chancellor or Asst. to the Vice Chancellor 1.5 Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | First 2 hours: Php 1,000.00 First 8 hours: Php 3,500.00 Excess hour: Php 500.00 Bond Deposit: Php 3,500.00 [refundable subject to T&C] Security Assistance: Php 150.00/hr/guard (note: SSO/JSA off duty will be assigned during the activity) TOTAL: minimum Php 7,000 | Steps 1: 2 days Step 3-4: 5 days Total: 7 days |
| Foot Parade | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2020-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of route Activity permit (if student organization) | OVCCA Client Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected]. 4. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode and assign unique ID and Doctrax number 1.4 Permit for action (recommend for approval/disapproval) 1.5 Inform clients for the action If approved, proceed to #2 3.1 Verify payment 3.2 Coordinate with the concerned unit/s 4.1 Out to client 4.2 Get copy and file | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 7/sqm/day For UP clients: Php 4/sqm/day Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: for computation | Steps 1-4: 3 days |
Entry of PNP or Military Personnel
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | AGENCY ACTION | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|---|
| Entry of PNP or military personnel (A permit granted to PNP or military personnel to enter the UPLB.) | Letter of request addressed to Chancellor (ATTN: Vice Chancellor for Community Affairs) containing purpose of activity, date, time, place, and no. of people expected (including names of officials) | Requestee | UP Employees, Students, Alumni, Retirees, and the General Public | 1. Send a letter of request addressed to the Chancellor, attention to the Vice Chancellor for Community Affairs, through [email protected] 2. Claim the approved permit through email. | 1.1 Check documents including other requirements 1.2 Receive complete documents 1.3 Encode and assign unique ID 1.4 Inform clients for the action If approved, proceed to #2 2.1 Out to client 2.2 Coordinate with concerned unit/s 2.3 Get copy and file | STEP 1: 1.1 – 1.3 Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4 Vice Chancellor or Asst. Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | 3 days |
Downloadable Forms