OVCCA Citizen's charter
Working Hours
8:00 AM to 5:00 PM | Monday to Friday
All requests must be made at least five (5) working days before the conduct of the activity. Approval also depends on the availability of the venue/s.
Use of UPLB Facilities
Security Assistance
Entry of PNP or Military Personnel
Downloadable Forms
Use of UPLB Facilities
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Videoshoot for commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of script/lay-out/story outline | OVCCA Client Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEPS 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | First 8 hours: Php 8,500.00 Excess hour: Php 1,700.00 Bond Deposit: Php 13,000.00 (refundable) Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: minimum of Php 22,000.00 | Steps 1-4: 3 days |
| Photoshoot for commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of script/lay-out | OVCCA Client Client | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | First 8 hours: For non-UP clients: Php 4,250.00 For UP clients: Php 2,550.00 (40% discount) Excess hour: Php 1,700.00 Bond Deposit: Php 13,000.00 Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: minimum of Php 22,000.00 | Steps 1-4: 3 days |
| Videoshoot and photoshoot for non-commercial use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Activity permit (if student organization) | OVCCA Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 500.00/day For UP clients: Php 300.00/day (40% discount) Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: minimum of Php 1,000.00 | Steps 1-4: 3 days |
| Video and photoshoot for academic or official use | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Activity permit (if student organization) For class requirement: letter addressed to the Vice Chancellor endorsed by class adviser | OVCCA Client OSA Client | UP students, UP employees | 1. Fill out Permit for the Use of UPLB Facilities form 2. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1-2: 3 days |
| Fun Run, Marathon, Triathlon, Concert | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of route Activity permit (if student organization) | OVCCA Client Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 6,200.00/hr For UP clients: Php 3,720.00 (40% discount) Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: minimum of Php 6,700.00 | Steps 1-4: 3 days |
| Exhibit, car shows, and similar activities | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of layout Activity permit (if student organization) | OVCCA Client Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 25/sqm/day For UP clients: Php 15/sqm/day Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: for computation | Steps 1-4: 3 days |
| Receptions and other special occasions | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of layout Activity permit (if student organization) | OVCCA Client Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Pay through the Land Bank Link Biz Portal 3. Submit or email a copy of the official receipt to OVCCA through [email protected] 4. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Cashier’s Office STEP 3 & 4: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | For non-UP clients: Php 7/sqm/day For UP clients: Php 4/sqm/day Processing fee: Php 500.00 Security Assistance (note: An off duty SSO/JSA personnel will be assigned during the activity) Non-UP clients: Php 125.00/hr/guard UP clients: Php 100.00/hr/guard TOTAL: for computation | Steps 1-4: 3 days |
| Parade | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification. Copy of route Activity permit (if student organization) | OVCCA Client Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1-2: 3 days |
| Team Building, Sports Festival | Filled-out Permit for the Use of UPLB Facilities form (OVCCA Form #2017-01) For UP clients: present UP alumni ID or old UP student ID, current validated UP student ID, UP employee ID for verification Activity permit (if student organization) | OVCCA Client OSA | UP Employees, Students, Alumni, Retirees, General Public | 1. Fill out Permit for the Use of UPLB Facilities form 2. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. and 1.5. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1-2: 3 days |
Security Assistance
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Security assistance (e.g., escorts for diplomats/officials, helicopter landing, activity monitoring, parades/processions) | Letter request addressed to the Chancellor, attention to the Vice Chancellor for Community Affairs, specifying the purpose of activity, date, time, place, and number of people expected, including the names of officials | Client | UP Employees, Students, Alumni, Retirees, General Public (official business only) | 1. Send a letter of request addressed to the Chancellor, attention to the Vice Chancellor for Community Affairs, through [email protected] 2. Claim the approved permit through email. | STEPS 1: 1.1. – 1.3. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: 2.1. – 2.3. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 2.4. SSO Director | None | Steps 1-2: 3 days |
Entry of PNP or Military Personnel
| TYPE OF FRONTLINE SERVICE | DOCUMENTARY REQUIREMENTS | WHERE TO SECURE | CLIENT/REQUESTING PARTY | STEPS/ PROCEDURE | OFFICE/PERSON RESPONSIBLE | FEES | PROCESSING TIME |
|---|---|---|---|---|---|---|---|
| Entry of PNP or military personnel | Letter request addressed to the Chancellor, attention to the Vice Chancellor for Community Affairs, specifying the purpose of activity, date, time, place, and number of people expected, including the names of officials | Client | UP Employees, Students, Alumni, Retirees, and the General Public | 1. Send a letter of request addressed to the Chancellor, attention to the Vice Chancellor for Community Affairs, through [email protected] 2. Claim the approved permit through email. | STEP 1: 1.1. – 1.3. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V 1.4. Vice Chancellor or Asst. to the Vice Chancellor STEP 2: 2.1. – 2.3. Administrative Aide VI or Administrative Assistant II or Administrative Officer II or Administrative Officer V | None | Steps 1-2: 3 days |
Downloadable Forms